| 1.4.01 |
The term “mess” means to include the
bars lounges, games room and other common rooms or areas, which are
operated and administered to provide services to its members.
|
| 1.4.02 |
The term “JR” means all Junior Ranks
to include the ranks of Private, Corporal and Master Corporal.
|
| 1.4.03 |
The term “Sergeant”
means to include the rank of Sergeant.
|
| 1.4.04 |
The term “Warrant Officer” means to
include the ranks of Warrant Officer, Master Warrant Officer, and Chief
Warrant Officer.
|
| 1.4.05 |
The term “Officer” means to include
the ranks of Officer Cadet, Second Lieutenant, Lieutenant, Captain,
Major, Lieutenant Colonel, Colonel, Brigadier-General, Major General,
Lieutenant General, and General.
|
| 1.4.06 |
The term “Commanding Officer” means
Wing Commander, CFB North Bay and it shall mean the person authorized to
establish a mess or a person so delegated by him to act as Commanding
Officer for the purpose of the mess.
|
| 1.4.07 |
Unless the context otherwise
requires, words imparting the masculine gender includes females.
|
| 1.4.08 |
Definitions of Function/Activity:
|
| |
a) |
Mess Function: Activity
planned by the Mess Committee for the benefit of all mess members.
These activities may have funds budgeted to support the activity.
|
| |
b) |
Private Function: Any
activity held by specific groups, private weddings and private luncheons
which are not planned by the mess committee, not open to all members and
are not subsidized by mess funds. |
| 1.5.01 |
The membership of the mess shall
consist of Ordinary Members, Associate Members, Honorary Members and
Honorary Lifetime Members. Unless otherwise stated herein, Ordinary
Membership shall continue during all periods such as leave, temporary
duty and hospitalization.
|
| |
|
| |
| |
(1) |
shall consist of all Regular Force, ARAF and Primary
Reserves Officers, Warrant Officers, Sergeants and Junior Ranks
on establishment and administratively supported by CFB North
Bay, excluding those that are granted authority by the Wing
Commander to be members of another mess in the area; |
|
| |
| |
(2) |
may consist of members of the armed forces of other countries who are on
exchange with or on loan to the Canadian Forces and who are holding rank
equivalent to the members of the CFB North Bay Officers, Warrant Officers,
Sergeants and Junior Ranks who are employed at a base; |
|
| |
| |
(3) |
every Officer, Warrant Officer, Sergeant and
Junior Rank of the regular Force who is on temporary duty or posted for a period
of in excess of 14 days at a unit administered by CFB North Bay shall be an
"ordinary member" and will pay mess dues for the period of attached posting or
temporary duty; and |
|
| |
| |
(4) |
every Officer, Warrant Officer, Sergeant and
Junior Rank of the Primary Reserve who is contracted to a unit administered by
CFB North Bay, shall be an "Ordinary Member" and will pay mess dues for the
period of the contract. |
|
| |
| |
NOTE: Only ordinary members
are eligible to serve on the Mess committee, attend Mess meetings and have a
vote. |
|
| |
|
| |
| |
(1) |
shall enjoy the privileges of the mess but, with the exception of the
Ex-Officio Associate representative, shall not serve on the Mess Committee or
attend meetings, they may assist the Mess Committee or sub- committee, but by
doing so assume no responsibility. On the recommendation of the Mess Committee
and subject to final approval of the Wing Commander, the following may become
Associate Members of the Mess: |
|
| |
| |
(a) |
RETIRED Associate Member |
|
| |
| |
(1) |
retired Officers, Warrant Officers, Sergeants
and Junior Ranks of the Canadian Forces (Regular) honorably released and
entitled to an immediate or deferred service annuity, and |
|
| |
| |
(2) |
former Officers, Warrant Officers, Sergeants
and Junior Ranks honorably released from the Reserve Forces who
have accumulated 12 years or more of service |
|
| |
| |
(b) |
WORKING Associate Member |
|
| |
| |
(1) |
with the approval of the mess executive, members of the regular armed
forces of other allied countries serving in the vicinity of the unit or other
element served by the mess; |
|
| |
| |
(2) |
with a majority vote of a general mess meeting civilian employees holding
Officer, Warrant Officer, Sergeant or Junior Rank
status employed with DND or employed with the Regular Armed Forces of other NATO
countries |
|
| |
| |
(c) |
SOCIAL Associate Member |
|
| |
| |
This category is
comprised of personnel other than those mentioned in paras a. and b., who may be
admitted to membership for a term not exceeding one year (without prejudice to
renewal thereof for further one year terms), upon the recommendation of the mess
committee, the majority vote of those
|
|
| |
| |
(1) |
present at a general mess meeting and the approval of the Wing Commander,
and |
|
| |
| |
(2) |
Social membership will terminate on the last day of March and renewal
will commence on the 1st day of April each year. |
|
| |
|
| |
| |
(1) |
each member of the regular force of the Canadian Forces, ARF or Primary
Reserve will be an Honorary Member of every mess appropriate to his/her rank
except the mess in which he/she is and Ordinary or Associate Member, |
|
| |
| |
(2) |
the honorary lifetime memberships granted in accordance with CFAO 27-1 to
former RCAF personnel shall be valid, |
|
| |
| |
(3) |
if the holder of an honorary lifetime mess membership wishes to become an
Associate Member he may make formal application to the Wing Commander through
the Mess Committee. If approved, the member in accordance with existing
regulations shall pay applicable associate mess subscriptions and assessments, |
|
| |
| |
(4) |
any distinguished person may be invited to become an honorary member if
the mess for a term not exceeding one year (without prejudice to renewal of
membership for further one year terms), upon recommendation of the Mess
Committee, majority vote of a General Mess Meeting, and the approval of the Wing
Commander, |
|
| |
| |
(5) |
the spouse, of an ordinary or associate member who becomes deceased,
shall be offered an Honorary membership for a period of one year immediately
following the death of the member, and |
|
| |
| |
(6) |
honorary members shall be accorded the privileges of the Mess but shall
not pay Mess subscription or serve the Mess in any capacity. They may be
assessed a proportional share of expenses associated with any mess function or
entertainment to which they are invited and attend. Except as provided in CFAO
19-8 they shall not enter DND property, buildings or messes for the purpose of
soliciting or conducting business transactions. Reprehensible conduct or other
abuse of Mess privileges may result in the suspension or withdrawal of honorary
memberships by the Wing Commander. |
|
| 1.6.01 |
The Mess will be administered by a committee of
Ordinary Members appointed by the Wing Commander or elected by and from
the ordinary members at a General Mess Meeting. The Committee is
categorized in two parts and shall consist of: |
| |
| a) |
Part 1 - The Executive |
|
| |
| |
(1) (2)
(3) |
President (PMC); Vice-President (VPMC); and
Secretary. |
|
| |
| b) |
Part 2 - The Committee |
|
| |
| |
(1) (2)
(3)
(4)
(5)
(6) |
Financial Representative (Ex-Officio); Housing
Representative;
Entertainment Representative;
Sports Representative;
Living In Representative; and
Mess Manager (Ex-Officio). |
|
| 1.6.02 |
The duties and
responsibilities of each Committee member is laid down in Annexes
attached to the By-Laws |
| |
Notes: |
| |
| 1. |
Tenure of office for the Executive is normally six months, except the
VPMC may become PMC prior to completion of six months as VPMC. The PMC and
V/PMC shall alternate between an Officer, a Warrant Officer or Sergeant
and a Junior Ranks member. |
|
| |
| 2. |
Tenure of office for balance of the Mess Committee and staff, excluding
financial representative, is normally six months, but no more than one year.
Extensions maybe granted on vote by the membership. |
|
| |
| 3. |
No more than 50% of the Mess Committee and sub-staff should be changed at
any one time. |
|
| |
| 4. |
The out-going PMC shall normally remain as an advisor to the new PMC for
a period of three months and be an ex-officio member of the Executive. |
|
| 1.7.01 |
Meetings shall be held
as follows: |
| |
| a) |
Mess Committee
Meetings monthly; |
| b) |
General Mess
Meeting not less than twice yearly however quarterly is highly
recommended; |
| c) |
Emergency Mess
Meeting, at the call of Wing Commander or PMC; and |
| d) |
Extraordinary Mess Meeting,
at the call of the Wing Commander, PMC or request in writing by
25% of ordinary members. |
|
| 1.7.02 |
Committee meetings shall
be held at the call of the President, to consider: |
| |
| a) |
approval of
expenditures, which come within committee approval; |
| b) |
approval of
financial statements; and |
| c) |
any other matters concerning
the operation of the mess. |
|
| 1.7.03 |
General Mess Meetings
shall be held at the call of the President to consider: |
| |
| a) |
financial
matters; |
| b) |
proposed Mess
activities; |
| c) |
election of
officers; |
| d) |
any other business
concerning the mess. |
|
| 1.7.04 |
The approved agenda for General Mess
Meetings shall be posted at least two working days prior to the General
meeting. |
| 1.8.01 |
The Wing
Administrative/Technical Services Officer (WATSO) and the Wing Chief
Warrant Officer (WCWO) will be appointed Honorary PMCs (HPMCs) and act in an
advisory capacity to the committee and as liaison officer between the committee
and the Wing Commander. |
| 1.8.02 |
Under provisions of
A-PS-110-001/AG-001 a Mess Manager is provided to the mess for
administration of Personnel Support Programs as directed by the
Personnel Support Program (PSP) Manager. Under the general direction of the Mess
Committee, the Mess Manager is responsible to the PSP manager. The Mess Manager
supervises PSP Mess personnel and monitors, on a day-to-day basis, the bar
operations, Mess procedures, and Mess financial statements. The Mess Manager is
responsive to the PMC for the planning, organizing, directing and controlling of
Mess activities and acts as an advisor to the PMC and the Mess Committee. |
| 1.8.03 |
Role of the PSP Manager. The PSP Manager is responsible to the W Comd
through the WATSO. The PSP Manager ensures that the mess operations are
conducted in accordance with regulations and established policy. The PSP
Manager is accountable for the management of Mess staff and bar operations. As
the non-public funds (NPF) advisor, the PSP Manager provides guidance to the PMC
for the day-to-day mess operation, reviews and monitors the Mess budget, and
takes corrective measures in consultation with the PMC to rectify any breach in
procedures, regulations and financial management. In consultation with the PMC,
the PSP Manager, through the Mess Manager, has the direct control over bar
operations, including the set prices for bar goods and establishing bar hours,
in order to achieve a profitable margin. |
| 1.8.04 |
Role of the Mess Manager. The Mess Manager is responsible to the PSP
Manager, responsive to the PMC, is the in-house expert on mess operations. The
Mess Manager carries out day-to-day operations with a mess supporting staff. All
staffing requirements are the responsibility of the Mess Manager who ensures
that all staff is trained and capable of performing their duties. The Mess
Manager provides technical and operational support to the PMC, Committee Members
and function OPI’s. |
| 2.2.01 |
The following dress
regulations will be observed in the Mess; |
| |
| a) |
Formal (Mess
Dinners, Balls, etc.): |
|
| |
| |
1) |
Men - Uniform No 2, 2B, Tuxedo (with miniature medals if applicable), or
dress suit with shirt and tie, |
|
| |
| |
2) |
Women - Uniform No 2, 2B, evening gown / tuxedo (with miniature medals if
applicable), and cocktail dress/ensemble. |
|
| |
| b) |
Semi-Formal
(Functions) |
|
| |
| |
1) |
Men - Uniform No 3, suit or sports jacket with shirt and tie or
turtleneck, |
|
| |
| |
2) |
Women - Uniform No 3, dress,
pantsuit, suit. |
|
| |
| c) |
Casual (for
non-function occasions) |
|
| |
| |
1) |
Men - Uniform No 3B, 3C, environmental clothing, dress slacks/cords, with
open neck shirt (no jeans clothing), |
|
| |
| |
2) |
Women - Uniform No 3B, 3C, environmental clothing, dress /skirt /pants
/cords, sweater/blouse (no jeans clothing). |
|
| |
|
| |
| |
1) |
Men - military dress of the day, golf/dress shirt, t-shirts, sweaters,
trousers, and with discretion jeans or Bermuda shorts. No tank tops, thongs or
spandex. Sportswear may be authorized by the PMC for after- sports functions.
No profane clothing articles in the mess, |
|
| |
| |
2) |
Women - military dress of the day, blouses, shirts with collars,
t-shirts, sweaters, slacks/shirts, and with discretion jeans or Bermuda shorts.
No tank tops, halter/tube tops, thongs or spandex. Sportswear may be authorized
by the PMC for after-sports functions. No profane clothing articles in the
mess. |
|
| 2.2.02 |
Military dress shall be
in accordance with Dress Regulations as published in Routine Orders. |
| 2.2.03 |
Member and Guests will
use the cloakroom to hang their outer garments, such as parkas,
raincoats, and jackets. Headdress, side arms and web equipment
shall not be worn in the mess with the exception of CE personnel, only
while working in the mess for safety reasons and police officers who are
authorized to wear side arms when on duty and utilizing the mess for
coffee and/or lunch. |
| 2.2.04 |
Each member is responsible to ensure
that his/her guests abide by these By-Laws. |
| 2.3.01 |
The PMC is responsible
to the Wing Commander through the WATSO for the
maintenance of Mess discipline. In the absence of the PMC and VPMC the senior
member in rank present will be responsible to the PMC for maintenance of Mess
discipline and observance of Mess orders. |
| 2.3.02 |
The Mess staff shall not
be censured directly by members; complaints will be made in writing to
the PMC who will then discuss with the Mess Manager. |
| 2.3.03 |
Dogs, cats, or other
pets shall not be permitted in the Mess. |
| 2.3.04 |
Accidental damage caused
by a member or his/her guest will be borne by the mess. Damage caused by
a willful or negligent action of a member or his/her guest will be the
responsibility of the member concerned and full restitution will be
made. |
| 2.3.05 |
The PMC may restrict
privileges of any member for misconduct (profanity, drunkenness, etc.)
or for infractions of any Mess Order or Instruction. A report
shall be submitted to the Wing Commander through the WATSO on
restrictions issued. |
| 2.3.06 |
Members are responsible
at all times for the conduct of guests they invite to the mess.
Failure to do so may result in loss of mess privileges to the member
concerned. Members are also subject to disciplinary action for knowingly
permitting any minor, as described in the Ontario Provincial Liquor Act,
to receive or consume intoxicants within the mess. |
| 2.3.07 |
Since the Mess exists to promote
comradeship and socializing amongst Mess members and their spouses,
anything that may discourage full participation and enjoyment of the
Mess, is to be avoided. As there is ample opportunity during the
normal workday, the Mess shall not be used as a location to ask members
to make purchases or donations. Certain official charities and
good causes may, from time to time, be granted written approval by the
PMC to make a solicitation for donations or purchases to Mess members.
However, the appeal for funds shall be made to the Mess members as a
group and no Mess member or guest shall be approached individually. |
| 2.5.01 |
The sale of spirits,
wines, and malt liquors will be made available at the mess bar only. No
alcoholic beverages will be allowed to be brought into the Mess from
outside sources. |
| 2.5.02 |
Unknown Ordinary,
Associate, or Honorary Members may be required to produce evidence of
membership before being extended the privilege of the bar. |
| 2.5.03 |
No member of the mess
will be allowed inside the Mess Bar at any time by AGCO regulations. |
| 2.5.04 |
The selling price of goods
as set forth by the Mess Committee will be posted in the mess as approved by the
Wing Commander. In order to ensure profitability of the bar operations, the PMC
and Mess Committee shall consult with the PSP Manager who will provide advice
and guidance on the setting of the price of goods in order it achieve an
acceptable profit margin. The goal of the bar, is to meet the Gross Profit
Margin of 50%. Should concern or disagreement arise, the issue will be
presented to the WATSO for direction. |
| 2.5.05 |
All sales will be on a
cash, Interac or Cheque basis.
No Credit Card sales are allowed. |
| 2.5.06 |
The mess will abide by provincial
Liquor Laws. |
| 2.10.01 |
Guests will be of two
categories as follows; |
| |
| a) |
Mess Guests -
a Mess Guest is a person(s) who the Mess, as an entity, has a social or public
obligation to entertain and for whom the Mess is financially responsible; and |
| b) |
Personal Guest - a personal guest is a person who a Member of a
Mess invites to the Mess and for whom the Mess Member is responsible and is in
appropriate civilian attire. |
|
| 2.10.02 |
It is the duty and responsibility of each Member to make Mess guests
welcome and to ensure their needs are met. |
| 2.10.03 |
The number of personal guests permitted at any given social function
and/or non-social function by Ordinary, Associate or Honorary member is six. The
PMC may authorize additional guests upon request. |
| 2.10.04 |
The Mess Committee will determine the number of guests permitted to
social functions where limited facilities exist. |
| 2.10.05 |
Guests under age as described under the local Provincial Liquor Act
regulations. Will be allowed in the mess, except during TGIFs and Mess
functions. Unless the TGIF or Mess function is sanctioned to allow under age
guests. A parent or guardian who is a member of the Mess will accompany all
under aged guests. |
| 2.10.06 |
The sponsoring member shall duly register all guests in the appropriate
Guest Register prior to entering the Mess. |
| 2.12.01 |
Every Ordinary and Associate member shall pay a monthly subscription to
the Mess. The Mess executive, with advice from the PSP Manager, shall determine
the Mess dues and breakdown for deposit to each separate account. The Mess
executive, with advice from the PSP Manager may raise mess dues during the
fiscal year (1 Apr – 31 Mar) not to exceed .50 cents. All additional increases
in Mess dues shall be presented to the membership at a General Mess meeting. |
| 2.12.02 |
The rate of subscription for Ordinary and Associate members shall be
fixed at a Exec Committee meeting if the increase does not exceed .50 cents and
approved by the Wing Commander or his delegate. All other subscriptions will be
fixed at a General Mess Meeting and approved by the Wing Commander. |
| 2.12.03 |
Every member of the Mess
shall pay his/her Mess dues on or before: |
| |
| a) |
the fifteenth of
the month; and |
| b) |
the date he/she
ceases to be a member; and |
| c) |
payment for associate
members shall be made annually in full prior to the end of April
by cash, cheque,
Interac or Credit card. |
|
| 2.12.03 |
All Regular Force and ARAF personnel will have their Mess dues paid
through payroll deduction. |
| 2.12.04 |
Mess dues incurred by a transient shall be paid prior to their
departure. If for any reason, a settlement cannot be arranged prior to the
individual’s departure, payment shall be requested from their parent Mess. |
| 2.12.05 |
Membership dues for Associate Members must be paid within 30 days of
notice. Failure to do so may result in membership being revoked with
reinstatement only by means of re-application with sponsors but not before a six
month period has passed. |
| 2.14.01 |
There will be a General Mess Meeting at least twice yearly at which all
Ordinary members have a right and obligation to attend. |
| 2.14.02 |
A General Mess Meeting shall not be competent or valid unless a quorum is
present. A quorum shall not be less than 40% of the Ordinary available
membership or as determined by the PMC. |
| 2.14.03 |
All General Mess Meetings will be held in the Mess or in a place
specified by the PMC, at a time and date to be published in Routine Orders. |
| 2.14.04 |
The order of a General
Mess Meeting will be: |
| |
| a) |
meeting called
to order; |
| b) |
signing in
register of all attending members; |
| c) |
introduction of
new members; |
| d) |
ratification of
the minutes of the previous meeting; |
| e) |
presentation of
a financial statement; |
| f) |
PMC and
Secretary Reports; |
| g) |
reports of the
Committee; |
| h) |
Old Business; |
| i) |
New business, includes elections of
officers and approval for associate and Honorary membership; |
| j) |
proposal (motion
book); and |
| k) |
adjournment. |
|
| 2.14.05 |
Extraordinary meetings
may be called as required by: |
| |
| a) |
the Wing
Commander; |
| b) |
the PMC; or |
| c) |
the signed request of
twenty-five per cent (25%) of the Ordinary Members. |
|
| 2.14.06 |
The rules of Parliamentary procedure as outlined in CFP 262 Chapter 3,
Annex B should be used for proper conduct of Mess Meetings. |
| 2.14.07 |
Members who wish to make an item for a Mess Meeting Agenda will do so by
sending an e-mail to the PMC & VPMC at least five business days prior to the
Mess meeting. |
| 2.14.08 |
No member will make a motion at a General Mess Meeting unless it has been
recognized or called for by the chairperson of the meeting. |
| 2.14.09 |
All motions made at a Mess Meeting shall be voted upon by the Ordinary
Members present and shall be decided by a majority vote, subject to subsequent
concurrence by the Wing Commander or his delegated officer. |
| 2.14.10 |
Proceedings of all Mess Meetings shall be recorded by meeting minutes in
detail by the Secretary. They shall be signed by the President of the Mess
Committee, the Secretary, and submitted for approval to the Wing Commander or
his/her delegated officer before action is taken to implement items authorized
at the meetings, as recorded in the minutes. |
| 2.14.11 |
All remarks at a Mess Meeting shall be addressed to the chairperson and
only when standing. |
| 2.14.12 |
Except as stipulated in para 2.14.14 of the By-Laws, all motions are
decided by majority vote of the Ordinary Members present. This is to be
interpreted to mean half of the votes cast, ignoring members who do not vote.
Because of the interpretation of the meaning of the majority, equal votes defeat
a motion. The system of voting is decided by local custom, e.g. - use of
ballots, a show of hands. Members cannot be compelled to vote on a motion;
however, they should be encouraged to do so. |
| 2.14.13 |
The PMC may exercise his/her own vote as a member as long as he/she votes
at the same time as the members, but as a general rule he/she refrains from
doing so. Except for his/her vote as an Ordinary member, he/she does not have an
extra or casting vote in the event of a tie. |
| 2.14.14 |
A secret ballot may be demanded by the Chairperson or may be approved by
the members as the result of a secondary motion. |
| 2.14.15 |
Immediately prior to taking a vote on any matter, the Secretary shall
read clearly the terms of the motion to be voted on. |
| 2.14.16 |
Any vote on financial expenditures or allotment of funds must show a
two-thirds majority of the available members present to be valid. |
